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Administrative Support

Kentwood, MI 49512

Posted: 05/16/2024 Industry: Industrial Job Number: HW255780516 Pay Rate: $17 / hour

Job Description

1st shift - Administrative Support, $17/hr - Kentwood, MI
Come work at one of the largest logistics companies in the area!
Preferred Qualifications:
  • Answer and direct phone calls . 
  • Communicate clearly with other facilities 
  • Manage email flow 
  • Manage appointment schedule- manage inbound loads, verify appointments for proper delivery address and products 
  • May need to coordinate trailer offloads so product is received in a timely fashion to meet deadlines 
  • Check in and out over the road drivers and shuttle drivers, verify paperwork is accurate
  • Receive and ship loads at the customers direction 
  • Reject trailers and Dispatch carriers 
  • Data entry 
  • May need to complete switch list 
  • Seal trailers 
  • Complete bill of lading's (BOL) for outbound material 
  • Process receipts 
  • Respond to customer inquiries 
  • Proactively provide information to customers when issues occur 
  • Process, sort and distribute inbound and outbound paperwork 
  • Create orders and spreadsheets 
  • Keep proper record of process over the road shipments 
  • Photocopy, scan, file and or fax documents 
  • Knowledge of applicable software: Maves, SAP, Yardview, AX, Excel, Word 
  • Assist forklift operator by making labels, re22's, and getting scan numbers 
  • Complete receipt processing 
  • Follow up with late appointments and problem solve 
  • Prepare for audits 
Preferred Skills:
  • Must have previous office experience 
  • Follows instructions, policies, and procedures, responds to management direction.
  • Ability to multi-task in a fast-paced environment effectively.
  • Ability to communicate in a positive and professional manner
  • Ability to adapt to changes in the work environment while managing competing priorities
The administrative support position is responsible for the clerical duties necessary in shipping and receiving operations which can include: phone calls, emails, processing paperwork and filing. To maintain positive customer relationships and handle customer issues with speed and professionalism. Knowledge of several computer software applications including, but not limited to; SYNAPSE, MAVES, SAP, AX, Word, Excel and Yardview trailer tracker, is critical to data entry, keeping the flow of material moving efficiently in and out of the warehouse and troubleshooting customer related problems. Coordinating truck placement with drivers and providing accurate paperwork to forklift operators to coordinate material movement. Support personnel must be able and willing to help out where necessary to prevent warehouse issues. This reputable company wants permanent employees!
Let’s go to work!  Apply online today or call our office at 616-242-9919.
Equal Opportunity Employer
Apply Online

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About Kentwood, MI

Ready to take your career to new heights? Explore exciting job opportunities in the vibrant area around Kentwood, Michigan. Located just outside Grand Rapids, known for its dynamic arts scene, diverse culinary offerings, and bustling craft beer scene, Kentwood offers a unique blend of urban amenities and natural beauty. Home to iconic landmarks like Frederik Meijer Gardens and Sculpture Park, the Grand Rapids Art Museum, and the Grand Rapids Ballet, this region is rich in culture and opportunities for personal and professional growth. Join us in discovering the charm and endless possibilities that Kentwood has to offer. Browse our job listings today and start your journey to a fulfilling career in this enchanting community!